Declaration regarding data protection according to the General Data Protection RegulationEvent Management incl. images as well as newsletter management

The protection of your personal data is of particular concern to the Ignaz Semmelweis Institute (The Semmelweis).

The purpose of this privacy policy is to inform you about the basic aspects of data processing.

1. Data processing

Your personal data will be processed, namely

• Identity data (e.g. name, gender)
• Contact details (e.g. email address)
• Images taken at events (photos and videos)
• Other information (e.g. information about department)

for the purpose of organising and administering events (e.g. registration and confirmation of participation) and sending newsletters with information about the activities of The Semmelweis.

We would like to point out that images may be taken during events and that these may be published online and offline to present our activities in central media channels (e.g. in magazines, social media or on the website). They will be deleted once there is no longer a legitimate interest in their continued use for documentation purposes.

Data processing is carried out on the basis of the legal provisions (Art. 6 (1) GDPR), namely on the basis of the legal bases:

• Consent (lit. a) for registration to events and, if applicable, newsletter,
• Overriding legitimate interests of The Semmelweis (lit. f), namely for the purpose of documenting the activities of The Semmelweis

You have the right to withdraw your consent to the use of your personal data at any time. The revocation does not affect the lawfulness of the processing of personal data prior to the revocation. However, in the event of revocation, the above mentioned purposes can no longer be fulfilled.

The identity data, contact details and other information will be deleted after the event has ended, as soon as the administration of the event has been completed. The data required for sending the newsletter will be stored until you withdraw your consent, you will find the link to unsubscribe in the newsletter.

Your data will only be shared with ‘Rapidmail’ (Positive Group Deutschland GmbH, Wentzingerstraße 21, 79106 Freiburg, Germany) for the purpose of sending newsletters; your data will not be shared with any other third parties.

2. Your rights

You are basically entitled to the rights to access, rectification, erasure, restriction of processing, data portability and objection.

If you are of the opinion that the processing of your data violates data protection law or your data protection rights have been violated in any other way, you can lodge a complaint with the supervisory authority (Austrian Data Protection Authority, dsb.gv.at).

3. Contact details

If you have any questions or concerns regarding the processing of personal data, please contact